New Services 

If someone were to ask you what makes your event planning services truly special, what would you tell them?

Couples don’t just want a planner—they want an experience architect. Here's a list of unique, forward-thinking service ideas you can offer to differentiate your brand and attract high-end or themed clientele:

*Initial Consultation & Vision Development *Budget Planning & Management *Venue Selection & Management *Vendor Selection & Coordination *Design & Styling *Guest Management *Timeline & Itinerary Creation *Rehearsal Coordination *Day-of Coordination *Post-Event Wrap-Up *Additional Services May include (but not limited to): *Engagement Proposal *Bridal Shower *Baby Shower *Anniversary *Birthday Party *Retirement Party *Set-Ups Break down *Preferred Vendors list *Centerpieces * Balloon Garlands *Back drops *Treat Tables *Props

Can you describe the different types of events you plan, and what kind of client each one is perfect for?

Here's a full list with a mix of classic and elevated/unique event types:

*Luxury Weddings Think high-end, detail-obsessed, multi-day, big-budget, full-glam celebration. *Micro-Weddings & Elopements *Intimate but luxurious, with big attention to design, experience, and personalization. Themed & Styled Weddings. *Perfect for clients who want to go all in on a vibe—Gatsby, Garden Fairy core, etc. *Cultural & Fusion Weddings Specialist planning for multicultural weddings (Hindu-Christian fusion, Korean Paebaek, Persian Sofreh, etc. Jewish etc.). Pre-Wedding & Wedding Weekend Events Engagement Parties *Full event design + planning to launch the couple into celebration mode. *Bridal Showers *Luxe or themed showers with curated guest experiences. *Rehearsal Dinners Often overlooked, but this is a chance to show off design, guest hospitality, and storytelling. *Welcome Parties & Farewell Brunches *Milestone Birthdays 21'st, 30th, 40th, 50th, Sweet 16s, Quinceanera's — all prime for full-service experiences. *Luxury Baby Showers & Gender Reveals Modern parents want curated, aesthetic events—tap into this market. *Anniversary Celebrations Especially 10-year or 25-year parties with vow renewals or destination-style weekends. *Holiday Parties Winter solstice soirée? Boozy Halloween bash? Luxury Christmas dinners? Yes please. *Graduation Celebrations High-end celebrations with catering, décor, photo ops, and surprise elements. *Themed Dinner Parties For private clients who want chef-curated, immersive, themed nights—Grecian garden, speakeasy, Studio 54, etc. *Styled Proposal Planning Think proposal meets production: custom setups, hidden photographers, love notes, etc. *Luxury Picnics or Pop-Up Soirées Outdoor, Instagram able, hyper-styled moments. Great for content and brand collabs. *Charity Galas & Fundraisers You handle design, program flow, donor relations, and vendor coordination. ADD ONS *Private chef experiences *Wine tastings or cocktail mixology nights *Glamping weekends *Custom spa or wellness days

What's the most exciting or unique service you offer that clients might not expect?

🍽️ Tablescape Rental & Setup Service You curate stunning themed table settings—chargers, goblets, flatware, runners, candles—and set them up yourself. Great for people doing backyard events or upscale dinner parties but want a pro look.

👨‍👩‍👧 Family Integration Planning Help blended families, estranged relatives, or sensitive dynamics flow beautifully: Seating strategy Mediation prep Escort card euphemisms (“honored guest” vs “father of the bride”) You become the quiet therapist/planner hybrid. 

🖋️ Custom Vow & Speech Writing Support Partner with a professional writer (or offer this in-house) to help couples write heartfelt vows or help parents/maids of honor get those speeches just right. 👉 Could include a coaching call and editing package.

🧳 Guest Travel & Itinerary Concierge Think full-on VIP treatment: flight research, hotel booking blocks, group transport, custom weekend itineraries. Add a printed or digital travel guide with local hotspots and guest welcome maps.

If a potential client is unsure about needing a full event planner, how would you explain the value and peace of mind you bring?

We don’t just plan events—we design experiences that feel like you, look like luxury, and flow like magic. From first brainstorm to final goodbye, we handle every detail so you can show up, shine, and soak it all in.

We craft unforgettable weddings and events by blending flawless logistics with stunning, story-driven design. With full-service planning tailored to your life, your style, and your story, we make luxury feel effortless and authenticity feel elevated. ✅ Custom-designed planning experiences ✅ Vendor and design management from A to Z ✅ Full weekend/event support, not just one day ✅ Unexpected luxury touches that wow your guests ✅ Emotional, creative, and logistical support every step of the way.

 

Terms & Conditions

Effective Date: [January 1, 2025]

Welcome to Vibrant Affairs. By booking our services or using our website, you agree to the following terms and conditions. These terms are designed to ensure transparency, protect both parties, and set clear expectations so we can focus on what matters most — creating your unforgettable celebration.

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1. Booking & Payments

• A signed contract and a non-refundable retainer (deposit) are required to secure your event date.

• Remaining balances are due according to the payment schedule stated in your service agreement.

• Late payments may incur additional fees or result in cancellation of services.

• All payments are non-transferable unless otherwise agreed in writing.

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2. Cancellations & Rescheduling

Payment Policy

• A non-refundable retainer of $250 per event & $500 per wedding is required to secure your event date.
• The remaining balance is due 1 week before the event date.
• Late payments may incur a 50% late fee and can result in services being paused until payment is received.
• Accepted payment methods: Credit Card, Zelle, PayPal or Cash.

Cancellation Policy

• All payments, including the retainer, are non-refundable.
• If you cancel more than 5 days before the event, your date will be released, but no refund will be provided.
• Cancellations within 1 week of the event may require full payment if work has already been completed or expenses incurred.

Rescheduling Policy

• If you need to reschedule, we will make every effort to move your event to a new date, subject to availability.
• A rescheduling fee of $100 may apply, and all prior payments will be applied to the new date.
• If Vibrant Affairs is unavailable for your new date, the standard cancellation policy applies.

Force Majeure (Uncontrollable Events)

• Vibrant Affairs is not responsible for cancellations due to unforeseen events such as natural disasters, extreme weather, pandemics, or other circumstances beyond our control.
• In such cases, we will work with you to reschedule your event or apply payments to a future date, but refunds will not be issued.

Your Responsibilities

• A successful event is a team effort! We ask that you:
• Provide accurate event details and respond to communications promptly.
• Handle permits, insurance, or licenses if required for your venue or vendors.
• Meet all timelines and deadlines to ensure a smooth event.

Vendors & Partnerships

• We work with amazing vendors to bring your vision to life.
• Outside vendors are welcome with prior approval, but we are not responsible for third-party vendor performance.

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3. Services & Responsibilities

• Vibrant Affairs agrees to provide event planning, design, coordination, and/or décor services as outlined in your specific package or service agreement.

• The client agrees to provide accurate event details, timely communication, and full cooperation to ensure a smooth planning process.

• We reserve the right to refuse services or terminate an agreement if a client or third-party vendor behaves in an abusive, unsafe, or disrespectful manner toward our team.

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4. Vendor & Venue Relations

• We may recommend trusted vendors but are not responsible for their individual performance, products, or services.

• Any contracts with outside vendors or venues are between you and that vendor directly.

• Vibrant Affairs is not liable for issues arising from third-party vendor negligence or cancellations.

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5. Event Day Conduct

• Clients and guests are expected to act respectfully toward all vendors and staff.

• Any damages to décor, rentals, or venue property caused by guests are the client’s responsibility.

• For safety reasons, Vibrant Affairs reserves the right to adjust or remove décor that may pose a hazard.

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6. Photos & Marketing

• Vibrant Affairs reserves the right to use professional photos and videos of your event for marketing and portfolio purposes, unless you request otherwise in writing prior to the event.

• We always ensure images are used tastefully and with respect for your privacy.

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7. Liability

• Vibrant Affairs will take every measure to ensure your event runs smoothly, but we are not responsible for accidents, injuries, damages, or losses beyond our control.

• The client agrees to release Vibrant Affairs from liability related to unforeseen circumstances, including but not limited to inclement weather, power failure, venue restrictions, or third-party vendor issues.

• Vibrant Affairs, located in Thomasville, North Carolina is not responsible for the actions, performance, or reliability of third-party vendors or venues.

  We are not liable for injury, loss, property damage, or other incidents that may occur during your event.

  We are not responsible for unforeseen circumstances beyond our control, including:

  • Severe weather, natural disasters, or pandemics
  • Vendor no-shows or delays
  • Venue malfunctions or restrictions
  • Guest behavior or misconduct

  We highly recommend that all clients purchase event insurance to protect against unexpected costs or disruptions.

  Use of Photos & Media

  We love sharing our work! Photos and videos from your event may be featured in our portfolio, social media, or marketing unless you request otherwise in writing.

  All website and event design content by Vibrant Affairs is protected by copyright.

  Updates to These Terms

  We may update these Terms and Conditions as our business grows. Continuing to use our services or website confirms your agreement to the latest version.

  Thank you for trusting Vibrant Affairs to make your event truly unforgettable!

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8. Changes to Terms &Legal & Dispute Resolution

• These terms may be updated from time to time. The latest version will always be available on our website or upon request.

  These Terms and Conditions are governed by the laws of the State of North Carolina, without regard to its conflict of law principles.

  Any disputes arising from or related to our services will first be addressed through good-faith negotiation.

  If a resolution cannot be reached, the parties agree to attempt mediation or arbitration before pursuing litigation.

  Any legal proceedings will take place in the state or federal courts located in North Carolina, Courts and both parties consent to the jurisdiction of those courts.

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We’re here to serve with integrity, creativity, and care.

Our goal is to make every moment leading up to your event feel calm, supported, and inspired. Thank you for trusting Vibrant Affairs with your celebration — we’re honored to bring your vision to life.