Full service event planning	Full service wedding planning
Initial Consultation:$250	$550
Vision Development:$500–$1,000	$1,000 & Up
Basic Budget Planning Only: $300–$800	Full Budget Planning + Management: $800–$10,000
Venue Selection Only: $350 – $1,000	$3,000 – $10,000+,
Vendor Selection Only: $300 – $800	$3,000 to $10,000+
Vendor Coordination Only: $600 – $1,500	$3,000 to $10,000+
Vendor Selection + Coordination: $1,000 – $2,500	$3,000 to $10,000+
Design Plan Only:$750–$1,800	$4,000 – $10,000+
Design + Sourcing:$1,500–$3,000	$4,000 – $10,000+
Design+Sourcing+On-SiteStyling: $2,500 – $6,000+	$4,000 – $10,000+
Basic RSVP Tracking Only: $200 – $500	$4,000–10,000+
Basic Timeline Creation Only: $250 – $500	Usually part of month-of, partial, and full-service planning
Full Timeline + Vendor Syncing: $600 – $1,200
Timeline + Full Itinerary Management: $1,000 – $2,000
Basic Rehearsal Only (1 Hour On-Site): $250 – $500	Month-of Coordination (commonly in packages priced $1,200–$2,500)
Rehearsal + Ceremony Management: $500 – $900	Partial/Full-Service Planning (packages $3,000–$10,000+)
Experienced Planners: $1,500 – $2,800	High-End / Luxury Market: $3,000 – $4,500+
Basic Breakdown Oversight (1–2 hours): $250 – $500	“The Exit Plan” Package: $1,500- $2,000
Full Wrap-Up + Item Pack-Out: $500 – $1,000

ADD-ONSBasic Coordination Support (Day-Of Only): $150 – $300	Full Bridal Party Concierge (Day-Of + Getting Ready Help): $400 – $800
Basic Planning (Itinerary & Booking Only): $400 – $800	Full-Service Honeymoon Planning: $800 – $1,500
Luxury/Destination Packages: $1,500 – $3,000+
Emergency Kits: Pre-Made Kit Add-On (per couple): $100 – $250
Standalone Contingency Planning: $300 – $800
Basic Hotel Block Setup: $150 – $350	Luxury/Full Concierge Experience: $800 – $1,500+
Multi-Hotel or VIP Coordination: $400 – $800

EVENTS PROVIDED by Vibrant Affairs:	Flat Fee Package
Engagement Parties	$1,000 to $5,000+ depending on complexity.
Bridal Showers	Basic Packages: $800 to $1,500/Mid-Level Packages: $1,500 to $3,000/Luxury/Custom Packages: $3,000 to $5,000+
Baby Showers & Gender Reveals	Basic Packages: Around $800 to $1,500/Mid-Tier Packages: Around $1,500 to $3,000/Luxury/Custom Packages: $3,000 to $5,000+
Anniversary Parties	Basic Package: $800 - $1,500/Mid-Level Package: $1,500 - $3,000/Luxury/Custom Package: $3,000 - $5,000+
Birthday Parties (Milestone, Kids, Luxury Adult)	Kids’ Birthday Party (Full Service) $1,000 to $3,000+/Milestone Birthdays (30th, 40th, 50th, etc.) $1,500 to $5,000+/Luxury Adult Birthdays $3,000 to $10,000+
Retirement Celebrations	Standard Range: $1,500 to $4,000+/Luxury or Custom Celebration: $4,000 to $8,000+
Housewarmings	Basic Full-Service Package: $800 – $1,500/Mid to High-Tier Full-Service: $1,500 – $3,500+/Ultra-Luxe Housewarming (yes, they exist): $4,000 – $7,000+
Graduation Parties	Standard Full-Service Package $1,000 – $2,500/Mid to High-End Graduation Package $2,500 – $5,000+/Luxury Graduation Experience $5,000 – $8,000+
Cultural Celebrations (quinceañeras, bar/bat mitzvahs, sweet 16s, etc.)	Basic Full-Service Package $2,500 – $5,000+/ Mid-Tier (Most Popular for Sweet 16s & Quinceañeras) $5,000 – $10,000+/Luxury / Fully Custom Celebrations $10,000 – $20,000+
Styled Photoshoots (for vendors, branding, or wedding)	Full-Service Styled Shoot Pricing:Basic shoot (1-2 hours, minimal setup): $500–$1,000/Full editorial with rentals, florals, calligraphy, wardrobe changes: $1,500–$2,500+
Full-Service Weddings (luxury, destination, themed)	Standard Luxury (local): $5,000 – $10,000/High-End or Themed: $10,000 – $20,000/Ultra-Luxe or Destination: $20,000 – $75,000+ (yes, seriously)
Vow Renewals	Simple & Intimate (Backyard or Venue-Based)/(10-30 Guests) $1,000 – $3,000/Full-Service (Venue, Decor, Vendor Coordination) $3,500 – $7,500+/(30-100 Guests)/Luxury or Destination Vow Renewals $7,500 – $15,000+/(100+ Guests)
NEW ADD ON!!!!!>>>>>>>
Military Reunion/Surprise!!!!!	Small to Medium Surprise Reunion (50–100 guests) $3,000 – $7,000/Large-Scale Reunion / Multi-Day Event (100+ guests) $7,000 – $15,000+/
Proposal Planning	Proposal Planning Price Ranges:Basic concept + vendor setup (no on-site help): $300–$700/Full planning + on-site coordination, decor setup, music, photographer: $800–$2,000+
Pet Parties (YES REALLY!!!)	Pet Party Planning Pricing:Basic (decor, small setup, treats): $300–$600/Full-blown “pawty” with custom cake, doggy goody bags, photo booth, outfits, and games: $800–$1,500+
“Say Yes in Style”	Simple + Sweet Package $500 – $1,000/Signature Proposal Experience $1,200 – $2,500/Luxury “Say Yes in Style” Package $3,000 – $6,000+
Engagement Parties	Basic Engagement Party Planning $750 – $1,500/Full-Service Engagement Party Planning $1,500 – $3,500+/Luxury or Large-Scale Engagement Parties $4,000 – $6,000+
Micro Wedding/Elopements	Elopements (2–10 guests) $1,500 – $4,000/Micro Weddings (10–50 guests) $3,000 – $7,000+/Luxury or Destination Micro Weddings $7,000 – $15,000+
Post Wedding Brunches	Simple & Casual Brunch $750 – $1,500/Full-Service Brunch Planning $1,500 – $3,000+/Luxury or Destination Brunches $3,000 – $6,000+

MORE ADD ONSSSS!!!	Price
Event Decorations	Basic Event Décor (small events or minimal setup) $350 – $1,500+/Mid-Tier Custom Decor (weddings, milestone events) $1,500 – $4,000+/ Luxury or Themed Decor Packages $4,000 – $10,000+
Balloon Garlands	Standard Pricing Tiers (by size) Garland Size Linear Feet Typical Price Range Mini Install 6–8 ft $150 – $300 Standard 10–15 ft $300 – $600 Large Install 20+ ft $600 – $1,200+ Custom/Complex 25+ ft, multicolor, added elements $1,000 – $2,500setup fee separately if the install requires ladders, rigging, or more than 1 team member. ($100–$300 is fair) Minimum order — $200–$300 is standard to make it worth your time. Travel and Delivery — Mileage added!!
Backdrops	Pricing Tiers Backdrop Type Price Range What’s Included Basic (6–8 ft) $250 – $500 Standard fabric/curtain, basic frame, simple setup (baby showers, housewarmings, etc.) Mid-Range $500 – $1,200 Custom colors, floral/balloon accents, shimmer wall, props, full install Deluxe or Themed Backdrop $1,200 – $2,500+ Custom-built arch/panels, balloons, florals, lighting, signage, specialty rentals Luxury Branded or Wedding Install $2,500 – $5,000+ Full statement wall with mixed media (florals, LED, drape, rentals, etc.), pro photo-ready, branding or theme-heavy, multi-element builds Add $150–$500+ for setup/teardown fees, location rigging, after-hours install, or large venue logistics.
Centerpieces	Price Per Table (per centerpiece) Type of Centerpiece Price Range (Per Piece) What's Included Basic $25 – $75 Simple floral or faux arrangement, candles, vase Mid-Tier $75 – $150 Real florals, mixed textures, elevated design (mirror bases, floating candles, chargers, etc.) Luxury/Custom $150 – $400+ Large-scale florals, layered elements, high-end vases or rentals, LED lighting, themed props Custom floral designs – $100–$300+ per arrangement Hurricane vases / floating candles – $20–$60 extra per table LED or uplighting elements – $100–$500 for full event Name cards / table numbers / signage – $5–$20/table Themed or seasonal elements – pumpkins, pinecones, crystals, ornaments, etc. Event Type & Pricing Expectations: Event Type Per Centerpiece Average Total Budget Range Baby/Bridal Showers $30 – $85 $300 – $1,200+ Milestone Birthdays $50 – $120 $500 – $2,000+ Weddings / Vow Renewals $85 – $300+ $1,000 – $5,000+ Corporate / Galas $100 – $400+ $1,500 – $10,000+
Treat Tables	Price Range Type of Treat Table Price Range Includes Small / Basic (15–25 guests) $250 – $600 Minimal sweets, basic table styling, 2–3 vessels Standard (30–60 guests) $600 – $1,200 4–6 treat types, custom labels, table styling, risers Deluxe / Luxe (60–100+ guests) $1,200 – $3,000+ Full theme, signage, upgraded backdrop, premium treats, rentals, multi-level display $10–$25 per guest depending on table size, treat quality, and design complexity. Add-On Typical Price Custom treat labels $50 – $150 Balloon garland above table $150 – $500 Themed backdrop / signage $200 – $800 Premium sweets (macarons, custom cookies) Varies – charge by dozen or bundle Tiered trays / luxury rentals $50 – $250+ Candy favor bags / take-home kits $2–$5 per guest Example Packages You Can Offer: 🍪 “Sweet & Simple” – $450+ 3 types of sweets Basic table décor and risers Small sign + table setup 🍭 “Styled Sweets” – $850+ 5+ treat types Decorated table, jars, trays Coordinated signage + backdrop Themed accents 🎂 “Dessert Luxe” – $1,500+ Custom bakery coordination Full styling, linens, florals, props Backdrop + signage Custom favor bags
Set-Ups/Break-Down	Price Range Type of Event Setup + Breakdown Fee What It Covers Small Event (25–50 guests) $200 – $400 1–2 staff, 2–4 hours total Medium Event (50–100 guests) $400 – $800 2+ staff, 4–6 hours total Large or Luxury Event (100+ or full décor load-in) $800 – $2,000+ Full team, logistics, rentals, floor plan execution /Service Price After-hours or late-night teardown +$100–$300 surcharge Pickup/Return of Rentals $50–$200+ (or charge mileage/time) Extra Crew or Team $50–$100/hr per person Venue Walkthrough or Rehearsal $75–$200 (if not bundled) Storage of décor pre/post event $25–$100/day
Clean Up	Cleanup Fees Event Size / Scope Cleanup Fee Range Includes Small Event (up to 50 guests) $150 – $300 Light trash collection, décor breakdown, vendor coordination Medium Event (50–100 guests) $300 – $600 Staffed teardown, cleanup of rentals/décor, trash handling Large / Wedding / Luxury Setup $600 – $1,500+ Full sweep: breakdown, trash, vendor gear, storage, late-night logistics /Add-On Extra Fee After-midnight or late teardown +$100–$300 Long-distance travel or multiple venue sites +$75–$200 Trash hauling (if venue doesn't provide) +$50–$150 Decor return or storage overnight +$25–$100/day Additional staff for large venues $50–$100/hr per staffer
Wait Staff	Price per Wait Staff (per hour) Staff Type Hourly Rate (Planner Charges) Notes Basic Server $30 – $50/hr Buffet assistance, clearing, drink refills Formal Waitstaff $40 – $65/hr Tray-passed apps, plated service, uniformed Lead Server / Captain $60 – $90/hr Manages other staff, VIP service, client liaison Bartender $50 – $75/hr May need separate permit/liquor insurance /“Helping Hands” – $300+ 2 wait staff, 2–3 hours Buffet assistance, drink refills, cleanup Perfect for showers, backyard parties 🥂 “Service in Style” – $600+ 3–5 servers for cocktail hour + dinner Tray-passed service, basic bar support Uniformed staff, professional conduct 💎 “Luxury Event Crew” – $1,000+ 5+ staff, team captain, lead bartender Full-service plated dinner or formal event Includes full dining room setup + breakdown
Preferred Vendors List	Access Type Price Range Best For Vendor List Only $150 – $500 DIY clients, partial planning Vendor Matchmaking Service $500 – $1,500+ Full-service clients or as an upgrade Commission-based referral Varies (10–20%) You get paid directly by vendor (hidden from client) Bundled in Full Planning INCLUDED (but valued at $500–$2K) Use to justify premium pricing /Option 1: Standalone Product “Get instant access to my hand-picked list of trusted, professional vendors — ones I’ve worked with and actually trust to deliver on your vision.” 💰 Price: $197+ 💡 Bonus idea: Offer it as a digital download, or bundle it with a 1-hour consult for $350+ Option 2: As an Upsell / Add-On “Don’t want to risk hiring the wrong vendor? I’ll recommend and introduce you to the perfect fit for each category.” 💰 Price: $500 – $1,200+ You’re saving them time, stress, and bad hires. That’s $$$ in value. Option 3: Bundled In Full-Service Planning "Full-service clients get exclusive access to my Preferred Vendor Rolodex — think of it as your backstage pass to the best of the best." 🧠 Position it as part of your value stack — “This list alone could save you thousands in mistakes or missed red flags.”

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✨ 10% OFF Your Package – because we love making your dream day a little sweeter.
✨ FREE Vision-to-Reality Consultation – a one-on-one creative session to map out your perfect day (a $250 value!).
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📅 Offer valid for events booked through [end date you choose].

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1119 Lexington Ave

27360 Thomasville

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jwatkins@vibrant-affairs.org

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